Project Planning Guide
Your printed products and artwork, saved for the next order.
Our corporate print program connects the products your organization prints with their approved artwork in your account. When it is time to reorder or request a change, you can start with the materials already on file instead of gathering and submitting everything again.
Our corporate print program
An account built around the materials your organization uses.
Business cards, brochures, recurring print pieces and other products your organization purchases become part of its account, together with their approved artwork. That saved starting point makes the next order easier to identify and helps keep a new request connected to the right design.
Reorder a familiar product
Start with the product and artwork already attached to your account. Confirm the quantity, delivery details and any other requirements for the new order.
Request a change without starting over
Use the saved piece as the reference for a new employee, location, contact detail or message. Tell us what needs to change so the revised artwork can be reviewed before production.
Keep repeat materials connected
Give recurring products a clear home rather than relying on scattered email attachments. Identify the approved version when planning a reorder or updating the material.
Planning step 1
Identify the pieces you order repeatedly
Start with the business cards, brochures, forms, signage or other materials your organization already uses. Tell us which pieces recur, who uses them and what changes most often. We can use that list to discuss the right starting point for your corporate print program.
Planning step 2
Connect purchased products and approved artwork to the account
Our program keeps the products your organization prints and their approved artwork attached to your account. Use clear product names and identify the relevant location or department so the next request can start from the correct saved item.
Planning step 3
Separate a reorder from a customization request
For a repeat of an approved piece, confirm what you need and where it should go. If the content changes, reference the saved product and explain the revision. Customization requirements and any artwork charges are confirmed for the request; changes are reviewed before the revised piece goes to production.
Planning step 4
Agree on ordering and approval responsibilities
Identify who can request materials, who approves changes and who confirms purchasing details. Share your billing, purchase-order and delivery requirements so the workflow can be discussed as part of the program rather than rediscovered with every order.
Planning step 5
Keep the account current as your organization changes
Tell us when a design, contact detail or location changes so the next request does not rely on an outdated version. Review recurring materials before a campaign or replenishment order, and identify which approved artwork should be used going forward.
Your preparation checklist
Bring these details into the brief.
- Recurring products you want connected to the program
- Existing approved artwork and the current version of each piece
- Names of the departments or locations using each product
- The details that change, such as employees, addresses or campaign messages
- Who requests orders and who approves artwork revisions
- Typical quantities, delivery locations and timing needs
- Billing or purchase-order requirements
Common pitfalls
What to avoid.
Treating every reorder as a new project
Reference the saved product and approved artwork in your account so the conversation starts with the right material.
Reordering outdated information
Check the version, contact details and intended location before repeating a previous piece.
Assuming every customization is automatic
A saved product is a useful starting point, not a promise that every design has a self-service editor. Discuss the change, proof requirements and any associated cost before production.
Questions & answers
A few useful details before we start.
What is saved in our account?
The products your organization purchases through the program and their approved artwork are attached to your account for convenient repeat ordering and future customization requests.
Do we have to send the artwork again for every order?
For a product with approved artwork already on file, start by referencing that saved item. If you have a newer version or need changes, tell us before the next order is produced.
Can we change names, addresses or other details?
Yes, you can request changes using the saved piece as the starting point. The required edits, proof process and any artwork charges are confirmed for the request.
How do we get started?
Explore our Corporate Print Programs service or contact us about setting up your organization’s program. Bring a few examples of the materials you order repeatedly; you do not need to design a separate ordering system first.
Keep exploring
Connect the next part of your project.
Corporate Print Programs
Explore the scope, considerations and next steps.
Multi-Location & Franchise Brands
Explore the scope, considerations and next steps.
Put the guide to work
Let’s put your recurring print into a program.
Tell us which products your organization prints regularly. We can help plan a program that keeps those products and their approved artwork connected to your account, ready for the next reorder or customization request.